Job Reference: 15095/002
Job Duration: Permanent
Start date: ASAP
Description:
Secretary/Personal Assistant | Legal | Gibraltar | Competitive salary & benefits
Secretary/Personal Assistant required for an established Legal and Corporate Services company based in Gibraltar. You will provide a first-class professional support service to the appointed fee earners. The Secretary will be expected to refocus tasks and prioritiesperiodically as required daily, to create a positive working relationship with the direct reports and their peer group.What's on offer to you?
* Genuine career progression
* Excellent working conditions, benefits and holidays
* Career-changing opportunity with an International Organisation
What You Will Be Doing
* Act as a first point of contact and liaison for clients and colleagues, building effective working relationships and acting as a gatekeeper by answering andscreening telephone calls politely and professionally.
* Detailed and proactive email inbox management including checking andsummarising e-mails on a daily basis.
* Type correspondence and documents and prepare and send short holding, covering or similar letters when required.
* Participate in regular work planning to review client work activities and requirements to meet all deadlines.
* Assist with client matters, and related processes including processing new requests, starting electronic filing, applying billing rates, and preparing engagement letters.
* Organise and maintain electronic and hard copy document management systems ensuring that all electronic and paper-based files are up to date and maintained at regular intervals.
* Manage thediaries of allocated fee earner(s) in Microsoft Outlook to ensure efficient scheduling.
* Organise extensive international travel, business trips and itineraries for fee earners including sourcing and booking flights, hotels and transport and preparingdoor-to-door travel packs.
* Booking client and/or inter-office meetings, arranging conference calls and organising client lunches, dinners, workshops, conferences, seminars etc.
* Work proactively with fee earners to ensure that documentation is produced with speed and accuracy and meets clients' expectations.
* Undertake audio and copy typing, photocopying, scanning and faxing of documents and preparation of trial bundles.
* Demonstrate an understanding of, and assist in coordinating the end-to-end billing process.
* Support with priority clients and business development initiatives including researching information forand preparing animated or graphical client presentations.
* Proofread and undertake quality checks on all work produced.What You Will Need to Succeed In This Role
* Educated to graduate level ideal. Must hold at least 5 GCSEs (A-C) or equivalent, including Mathematics and English.
* Solid, recent PA/secretarial experience at partner or director level preferably gained within a professional services environment or partnership.
* Experience in fee/billing management and financial tasks.
* Able to draft, type, format, prepare and produce a wide range of high-quality documentation, correspondence, statistical information, graphics, presentations and short reports.
* Excellent attention to detail and accuracy.
* Superior organisational, time, project and diary management skills.
* Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
Keywords: Secretary | Personal Assistant |Gibraltar | Drafting| Documents
Industry: Legal
Salary: Competitive Salary + Benefits
Salary Benefits: Competitive Salary + Benefits
Vacancy Type: Permanent
Job Skills: -
Contact Name: Angelique Pearson
Website: -
Direct Application URL: -