Job Reference: 15454/002
Job Duration: Permanent
Start date: ASAP
Description:
Executive Assistant | Investment Management| £Excellent Package |Office Based - Gibraltar
Executive Assistant required for an established International Investment Management business with a base in the busy jurisdiction of Gibraltar.You will be responsible for coordinating operational matters on a daily basis in an efficient and professional manner, attendingorganised Board Meetings or similar events by management, writing the minutes and processing the documents accordingly. You will be a self-starter and always thinking two steps ahead of a busy Director and their team to make their daily working life function without a glitch.
What's on offer to you?
* Excellent salary plus benefits
* Self-managed and central focus role
* Career enhancing opportunity
* Reporting to the Director
What You Will Be Doing
* Perform daily secretarial activities, scanning, filing, preparing courier documents, answering phone calls, providing office supplies, protocolsupplies.
* Arrange and handle all the activities for company events, including meetings schedule, draft prepare agendas, develop, compile, and distribute presentation material, record meeting minutes and distribute
* Develop and edit documents, reports and presentations requested by management.
* Ensure that internal documents are sent in a timely manner.
* Periodically register/update the database for registered documents.
* Receiving, registering, distributing, filing and archiving correspondence, documents and messages received from partners, clients and other employees.
* Manage all hotel and restaurant reservations and booking plane tickets.
* Takes care of the "onboarding" / "offboarding" of employees in line with the ETB regulations, manage the allocation/hand over of work equipment (laptop, telephone, stationery) in the Gibraltar office.
* Support office with provision tasks such as printer supplies, paper, office supplies, etc.
* Provide hospitality to all guests and help to create a welcoming environment in the Gibraltar office.
* Other projects/duties as assigned for the overall benefit of the organisation.
* Ensure compliance with all company processes and procedures.
What You Will Need to Succeed In This Role* Ideally a Degree in Business Administration or similar or relevant higher education certificates
* Minimum 3 years' experience in a similar senior level position.
* Knowledge of written/spoken English - business level.
* Confidentiality and self-responsibility are key traits required.
* Proficiency in PC operation (MS Office) - Excel, Word, PowerPoint, Outlook.
* Adept in organising and recording documents.
* Excellent communication skills.
* Competent in making decisions and solving problems.
Keywords: Executive Assistant | PA |Bookings | Diary Management| Directors | Gibraltar
Industry: Sales
Salary: Competitive Salary + Benefits
Salary Benefits: Competitive Salary + Benefits
Vacancy Type: Permanent
Job Skills: -
Contact Name: Angelique Pearson
Website: -
Direct Application URL: -