Job Reference: StevPTSalesSupport
Job Duration:
Start date: ASAP
Description:
MAIN TASKS AND RESPONSIBILITIES:
BUSINESS SUPPORT
* Work in a fast paced recruitment environment
* Ensure that all incoming telephone calls, e-mails and post are actioned, recorded on CRM System and passed on tothe appropriate person
* Build relationships with candidates and clients who are responsible for returning timesheets
* Maintain CRM System in accordance with company & legislative requirements
* Use the company intranet (Talent Hub) as a key tool for following procedures, processes, and for obtaining general information/updates on the company and its activities
* Manage relevant teams weekly Payroll in line with the company Payroll procedure
* Resolve any Payroll related queries
* Assist team with recruitment campaigns
* Compile and send relevant management information to clients as required
* Reformat documents(e.g. CV's)
CLIENTS & CANDIDATES
* Work alongside the sales team to ensure client and candidate compliance toall applicable legislation and contractual requirements
* Facilitate completion of registration process and upload documents to CRM System ensuring the highest possible standards of accuracy
* Obtain references and identify gaps in candidates education/employment history
* Check professional registrations and accompanying documents
* Facilitate and obtain criminal record information such as DBS (if applicable)
* Maintain compliance tracker and identify areas of non-conformity whilst providing support and guidance to consultants
* Review new jobs on CRM ensuring compliant to legislation and client requirements with relevant approval from directors if required
* Obtain & monitor AWR report from Payroll on a weekly basis and issue to all consultants ensuring all procedures are followed prior to candidate reaching parity entitlement
FINANCIALS
* Continually support the sales team as and when required to ensure financial targets are met
* Liaise with credit control to resolve any payment issues
GENERAL
* Attend and minute team meetings and circulating within 24 hours
* In conjunction with HR ensure newstarters are fully compliant before they start work
* Work alongside the HR assistant to facilitate the new starter academy process through to week 26
* Deliver training to new starters, outlining processes such as compliance, administration, AWR, payroll and credit control
* Embrace and demonstrate commitment to the McGinley values, ensuring service standard are adhered toat all time
* Comply and operate in line with company's procedures outlined in the BMS
TEAM
* Outline appraisal procedure to all consultants
* Work with Branch Manager to ensure appraisals are completed on time
* In conjunction with HR, monitor appraisal process and send all relevant appraisal records to HR
* Issue weekly and monthly KPI reports to Directors
* Order all stationary for branch and or team by liaising with finance
PERSON SPECIFICATION:
ESSENTIAL:
* Previous administrative experience
* Strong MS Office skills particularly in Microsoft Word and Excel
* Excellent communication skills, bothverbal and written
DESIRABLE:
* Compliance & vetting background including NHS
* Previous payroll experience in temporary recruitment environment.
COMPETENCIES FOR SUCCESS:
* Outgoing personality
* Good communicator, verbally & inwriting
* Attention to detail
* Organised & methodical
* Ability to work towards deadlines
* Ability to prioritise workload
* An energetic and motivated professional
TRAINING & DEVELOPMENT:
* Attend company training courses as defined in the training programme for your job and grade
* Take part in self learning opportunities
* Help your manager identifyyour own special needs training
* Prepare for and take action following your appraisal and PDP.
Industry: Admin and Secretarial
Salary: £10000 - £16000 per annum + Pension
Salary Benefits: Pension
Vacancy Type: Permanent
Job Skills: Administrator, Recruitment
Contact Name: Ash Higgs
Website: -
Direct Application URL: -