Job Reference: FRS45688
Job Duration:
Start date: ASAP
Description:
About this Role: Receptionist needed for a busy multinational based in Co. Clare. Great benefits, standard business hours and amazing development opportunities.
Location: Shannon
Type of Contract: Permanent
Key Responsibilities
Reception Management* Point of contact for visitors, new hires, temps, contractors and delivery personnel
* Set-out meeting rooms in advance ofmeetings
* Organise catering for meetings as required
* Book Boardroom on behalf of employees
* Coordinate travel requirements for Pepper Servicing Centre
* Liaise with Westpark's reception and facilities team in relation to visitors, deliveries etc
* Organise carparking and access cards for new hires
* Redirect telephone calls to relevant employee/department
* Support site visits as required
* Manage various keys and visitor cards
* Point of contact for our Dublin office's Receptionist and EA
Administrative Support for Operations
* Admin support to Director of Operations & Shared Services - duties including diary management, preparing meeting agendas, updating spreadsheets, coordinating expenses etc
* Taking meeting minutes and documenting actions, follow up on actions progress
* Ad hoc admin support to other Exco members and Managers as required* Transcribe meeting notes from multiple sources
* Maintain department organisation charts
* Assist with PowerPoint presentations
* Collate information for communications such as Pepper Newsletter
* Process invoices, EFTs and cheque requisitions* Stationery and break room stock maintenance
* Assist with organisation of office events
* Assist Office Manager as required
Key Performance Indicators
* Accuracy and efficiency of administration
* Documents are produced within a timelymanner and meet deadlines
* Documents meet corporate branding requirements
* Accuracy, timeliness, and relevance of communications
* Efficiency of payment process and turnaround times
* Achievement of goals as set for each task
* Feedback from employees and visitors to the Pepper Servicing Centre
* Compliance with Health & Safety requirements
* Training conductedand feedback from same
Skills & Experience
* Leaving Certificate or equivalent
* Previous experience operating as a Receptionist in a fast paced, professional environment
Competencies
* IT Knowledge - General Use
* Communication - Interpersonal & Written Skills
* Customer Service & Commercial Awareness
* Organisational Skills
* Presentation Skills
* Task Management
* Accuracy & Quality
* Analytical Thinking
Industry: Admin and Secretarial
Salary:
Salary Benefits:
Vacancy Type: Permanent
Job Skills: Reception, Admin
Contact Name: Maria Carey
Website: -
Direct Application URL: -