Job Reference: VC00017
Job Duration:
Start date: ASAP
Description:
Personal Assistant (PA) CEO
Location: Europe (preferably Italy)
Work Type: Home based/ Office based (if in Milan)
Position: Permanent position
Job Function: Management/ Administration
Seniority Level: Entry levelIndustry: Service provider; CRO; Life Sciences
Salary: DOE
Seeking to offer a great opportunity for a diligent Personal/ Business Assistant to provide a high level of support to a company CEO, to work remotely, either office-based in Milan.This is a permanent, full-time role that requires English and Russian language knowledge on a high proficiency within a businessenvironment.
Ideally, the candidate will be located in Italy/ Milan or will be willing to relocate.
In addition to administration and diary management this is an exciting role, supporting the CEO across a number of personal projects and business areas. No two days are the same so you must be able to multi-task, be flexible and adapt upon changing priorities.
The role on a day-to-day basis is extremely varied and will entail assisting the CEO with administration, liaising with both candidates and high profile clients and VIPs on a day-to-day basis to meet their requirements, and aiding in the smooth running of a very busy agenda.
The ideal candidate will be discreet, have impeccable attention to detail, be highly efficient and possess excellent communication skills (both verbal and written)- English and Russian. Previous experience working as a PA/Office Manager is desirable. You will be computer literate and competent using Apple software and devices (iphone, ipad, mac) along with Microsoft software (Word, Excel etc).
An immediate start is preferable, but also willing to wait for the right candidate if you have a currentnotice period.
Duties:
*Personal administration for the CEO agenda and company affairs (reservations, activities, appointments, meetings, overall schedule management)
*General business administration for the CEO
*Diary and meeting management, setting reminders and preparing relevant material for meetings
*Liaising with candidates and high profile clients
*Internal communication with the CEO and company stakeholders
*Answering the phone, filtering calls and taking messages
*Arranging interviews with candidates on behalf of the consultants
*Assisting in negotiations
*Raising and sending invoices and letters
*Maintainingthe database and filing systems
*Updating the website via implicit tools and software
*Ordering stationary and office supplies*Inbox management: replying on behalf of the CEO and flagging up important emails
*Flights and travel booking
*Scheduling meetings and calendar reminders
*Assisting with new business/website development
*Project support
*Event organisation
*Attending client and business meetings
*Running errands
To be considered for this role you must:
*Have excellent contactable references
*Be eligible to work in EU
*Be fluent in English and Russian Language
*Be computer literate (Apple and Microsoft software)
If this is you, then why you are hesitating, apply directly or contact me for more information at:
Victor Cazacu
T:+44 (0)20 7255 6600
M: Victor.Cazacu@secpharma.com
W: www.secrecruitment.com
Industry: Pharmaceuticals
Salary:
Salary Benefits:
Vacancy Type: Permanent
Job Skills: -
Contact Name: Victor Cazacu
Website: -
Direct Application URL: -