Job Reference: FRS52454
Job Duration:
Start date: ASAP
Description:
Administrator - Tullamore, Co. Offaly
Full Time 35 hours per week - 9 month contract
KEY FUNCTIONS
* Entering purchase requisitions/orders and GRN'son behalf of staff and enforcing compliance with procurement and purchasing rules
* To assist in the developing systems and procedural improvements
* To assist staff with procurement process, assist with the implementation and support use of SupplyGov, tender templates, Etenders and quick quotes systems
* Liaising with a wide range of individuals and organisations
DUTIESAND RESPONSIBILITIES
* To assist in collecting and collating of electricity meter readings, reporting and processing invoices through invoice approval system
* To assist with the processing of procurement card statements
* To assist in the managing of dry dock bookings
* Register and management of Contract Notifications on ROS (Revenue Online Service)
* Assist in thedevelopment and implementation of appropriate policies and procedures in relation to all financial areas
* Control all supporting documentation, ensuring appropriate authorisation, filing and back up retention systems in compliance with GDPR
* Willingto undertake all necessary training to enable the post holder to perform their role and support organisational objectives
Reporting and providing information
* Prepare and monitor reports as requested, such as outstanding invoices, GRN's (Goods Received Notes) and purchase orders.
* Liaise with auditors and other internal or external stakeholders as required
* Deal withenquiries complaints and queries in a professional manner
Other areas of work
* Undertaking general office administrationincluding, filing, photocopying, scanning, sending mail and general clerical work
* Maintenance of records and filing systemsboth manual and electronic to effectively manage all information within a section
* Compile reports, papers, proposals, letters, memos or charts using Word, Excel, Powerpoint as required
* Assist line management in carrying out duties of the Body as required
The above is given as a broad range of duties and is not intended to be a complete description of all tasks.
To apply, please upload your CV to the link provided below.
Industry: Admin and Secretarial
Salary: €13.00 - €13.22 per hour
Salary Benefits:
Vacancy Type: Contract
Job Skills: administration, purchasing, invoices, finance, admin, office, waterways ireland
Contact Name: Martyna Miedzinska
Website: -
Direct Application URL: -