Job Reference: BBBH5709
Job Duration:
Start date: ASAP
Description:
EVENTS ADMINISTRATORSOUTH BANK, LONDON
UPTO £23K + PROGRESSION + LUCRATIVE BENEFITS
THE OPPORTUNITY:
I am currently recruiting formy client based in Southbank, London for an Events Administrator to join within their Pharma team on a full time, permanent basis.
This is an extremely rare and exciting opportunity to join a globally renowned business who specialise within Workshops,Masterclasses, Training and Conferences. If you have strong communication skills, you're organised and enjoy administration & customer service this could be the role for you…
THE ROLE:
Your primary responsibility is to provide continualsupport to the senior management team with a primary focus on sponsorship. Ensuring all information relating to sponsorship deals are correctly maintained and developed. This will include liaising with all teams and departments within the business to gather and action information - logos, synopsis and guest forms. Taking ownership and responsibility for relevant tasks and completing to agreed timescales and deadlines.
RESPONSIBILITIES:
* Provide support and assistance to the Senior Manager responsible for sponsorship
* Management and maintenance of the sponsorship areas on the website.
* Input and distribution of inbound enquiries for Telesales and Sponsorship from varying sources.
* Web based research, to include: lead sourcing for sponsors (competitive events, online news feeds etc) and essential delegates required by sponsors (varied sources under the instruction ofthe Manager and relevant producer)
* Creating and maintaining sponsor lead sheets
* Ensuring all contact details and information for sponsors are correct and complete.
* Ongoing review and development of sponsor details and general data administration duties
* Forwarding all sponsorship sales to Accounts, Events, Telesales and Production departments for notification of sale.
* Ensuring all after sales procedures and deadlines are met, including handover sheets, the supply of logos and synopses tothe correct departments or outside sources if appropriate.
* Issuing sponsor packs by email with a copy of invoice to client* Securing sponsor logos and company profiles
* Follow up all logistical problems/requests for information related to sponsors at events.
* Identifying and inviting guests as required and entering them onto the Internal Database (Unity)
* NotifyingEvents Team of Stand Personnel, delegate places and account personnel from sponsorship acknowledgements.
* Liaising with theAccounts Department regarding payment, product codes and credit checks.
* Compiling and maintaining the hard copy administration files.
* Attending sponsored events (at the Manager's discretion), including some out of hours work for set-up.
* Organising banners, signage and sponsored items as required
* Providing sponsors with abbreviated delegate lists when applicable, onecopy before and one copy during the event
* Liaising with sponsors for any agreed mailings/e-shots and encouraging the sponsors to promote the event in their organisation (Intranet, website etc) and to their clients
* The completion of Ad-Hoc tasks asrequested by any of the management team.
* Ensuring that ALL elements of the sponsorship are provided in accordance with theagreements
THE PERSON:
* A hard-working, dedicated individual, confident in their ability and eager to work ina varied and challenging role.
* Ability to work well as part of a driven and enthusiastic team.
* The ability to work on one's own initiative and be a forthright, pro-active member of an integral team
* Excellent time management capabilities and a real 'can do' attitude
* Good telephone skills and the ability to make oneself understood by non-English speakers on the telephone.
* Language skills are preferred but not essential.
* Excellent IT skills
ABOUT THE BENEFITS:
* Upto £22,000
*Ongoing training and support
* Annual holidays
* Pension
* Close to local transport links
TO APPLY:
To please send your CV for immediate consideration.
Good Luck!
Get Recruited is acting as an Employment Agency in relation to this vacancy.
Industry: Admin and Secretarial
Salary: £22000.00 - £23000.00 per annum + progression
Salary Benefits: progression
Vacancy Type: Permanent
Job Skills: admin, administrator, process orders, data entry, excel, powerpoint, admin support, administrative support, sponsorship support, events, event planning, conferences, customer service, account manager
Contact Name: Ruby Melling
Website: -
Direct Application URL: -