Job Reference: FRS55485
Job Duration:
Start date: ASAP
Description:
The RoleMy client, a large financial advisor is seeking an experienced and organised Office Manager to join their operations based inDublin 2. This is a full-time, permanent, office-based position.
As the Office Manager, you organise the companies daily operations, provide clerical support to the team and coordinate all daily administrative activities. You will also manage the relevant senior executives (CEO, CFO, CPPO & CRO) diary, organise meetings, calls & appointments and book and arrange traveland accommodation when required.
Tasks & Duties
* Act as the key point of contact for the Ireland Office and maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
* Order office stationery and supplies and deal with external suppliers.
* Maintain internal folders and distribute incoming and outgoing mail.
*Assist in preparing reports or presentations.
* Organise, store and print company documents as needed.
* Answer and redirect phone calls.
* Expenses Management & travel arrangements for CEO and Directs if required.
* Support with on-boarding new staff members working closely with the CPPO.
* Handle queries from the team and direct where required.
* Be responsible for any issues related to office space or premises.
* Partner with CPPO to update and maintain office policies as necessary.* Liaise with facility management vendors, including cleaning, catering and security services.
* Assist other employees with projects in key administrative tasks as required.
* Report to and liaise closely with the Business Manager in the UK.
Experience, Knowledge & Qualifications
* 4+ years' experience as an Office Manager or Front Office Manager.
* Proficiency in MS Office (MS Excel and MS Outlook, in particular).
* Excellent time management skills and ability to multitask and prioritise work.
* Excellent written and verbal communication skills.
* Knowledge of accounting, data, and administrative management practices and procedures desirable.
* Knowledge of human resources management practices and procedures desirable.
* Excellent communication skills and a desire to build strong effective connections with all levels of the business.
Industry: Admin and Secretarial
Salary: €40000 - €45000 per annum
Salary Benefits:
Vacancy Type: Permanent
Job Skills: office management, administration, PA duties, organisation, office support, document management
Contact Name: Sabrina Carroll
Website: -
Direct Application URL: -