Job Reference: SC/HQ050798
Job Duration: 6 months
Start date: ASAP
Description:
* PA / Secretary - Hybrid working
* Salary up to £36,000 per annum
* 6 month contract initially but could extend
* 3 days a week in Embankment, London. 2 days a week remotely
Working for a global FMCG company we are looking for an experienced PA to support 1 VP and 3 -4 Directors within a global team.
This role supports one of our Headsof Marketing and the leaders reporting to them. The role will provide pro-active and high-level assistance in a busy and demanding environment, ensuring a consistent and high level of service.
Key responsibilities include:
* Providing full supportto the Head of and their team, including management and forward diary planning, which can often be complex with conflicting leadership teams and agendas and frequent changes and overlap
* Organising local and international meetings, workshops, internal and external small and large events and offsites, including booking meeting rooms, venue and vendor sourcing, defining the programme, arranging team activities and logistics and ensuring technical set-up runs smoothly
* Organisation and coordination of international and local travel, including preparation of itineraries, visas and logistics together with management of out of office requirements as required
* Organising and preparing meeting materials at least 24hrs in advance where needed
* Screening,redirecting, and responding to email correspondence (as appropriate/ applicable, flagging issues and seeking inputs where necessary
* Responding to queries and requests for information from all parts of the organisation on an ad hoc basis.
* Responding to external speculative requests and queries, as necessary.
* Processing expenses and invoices using relevant systems,
*Raise, track, and close of Purchase Orders and equipment when needed, liaising with procurement & suppliers to ensure prompt payment
* Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
Liaison with internal and external contacts - developing knowledge of key individuals, including PA network and wider network.
* Operatingwith flexibility and where required out of core hours to support the business
* Discrete and discerning with high composure and confidentiality awareness
About you
Skills and experience required
* This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization across time zones.
* Critically, you must be well organised, able to prioritise tasks of high complexity and have the ability to buildrelationships with an international network and have previous experience working with a large number of stakeholders internallyand externally.
* Experience working in a global team and have experience of managing a global diary as well as understandingvisa's and international travel
* Excellent in Microsoft applications including Outlook, Word, Excel, Power Point, SharePoint/One Drive and MS Teams.
* Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
* You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
* Initiative to think proactively how to support the leadership team to be as efficient as possible in using their time.
* Comfortable working independently with numbers, budgets, meetings agendas and minutes
* You must be trustworthy and sensitive when exposed to confidential information
Industry: Admin and Secretarial
Salary: £18 - £19.10 per hour
Salary Benefits:
Vacancy Type: Contract
Job Skills: PA, secretary, COUPA
Contact Name: Samantha Cole
Website: -
Direct Application URL: -