Job Reference: FRS53832
Job Duration: 6 months
Start date: ASAP
Description:
My client who is based in Galway city centre is looking for a receptionist to join their team for 6 months. Thisrole also involves helping out 2 days a week when the Facilities Manager is in Dublin. This will consist of doing visuals of the 3 floors and other visual checks such as air con etc.
Core Responsibilities:
* To manage the front of house reception desk, meeting rooms and deal with local requests in an efficient, professional and friendly manner, providing support to theon site team and working closely with the Facilities Assistant to ensure all needs of local stakeholders are met on a daily basis.
* To ensure service is maintained at high level
* Answer switchboard and maintain a rapid response rate according to agreed SLA.
* Issue all permanent, temporary security passes for staff, contractors and visits - maintaining monthly access reports and comms room reports
* Be able to operate office stationery machinery including photocopier, scanner, laminating and binding machines
* Manage hot desk, office space and meeting rooms bookings for employees and external visitors.
* Manage Post/Courier internal and external.
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Meeting Room Management
* Managing meeting room bookings to completion, from logging booking, agreeing room layout, book all equipment required and book hospitality requirements if requested.
* On day of meeting prepare room including set up for catering and arranging cleaning schedule for room cleaning, be available to assist if required.
* Prepare meeting room setups / check desks and offices, ensure IT kits are working and remove any personal belongings from the previous users.
* Assist staff with catering orders.
* On completion of meeting, ensure the room is cleared, sanitised and cleaned, If required assist.
Personal Specification
* Excellent interpersonal skills with the ability to establish strong working relationships with clients, visitors and colleagues
* Excellent personal presentation including wearing of smart clothing at all times, good attendance and time keeping.
* To be organised, helpful and have an excellent knowledge of the site
Industry: Admin and Secretarial
Salary:
Salary Benefits:
Vacancy Type: Contract
Job Skills: Administration, Clerical, Admin
Contact Name: Joyce Coffey
Website: -
Direct Application URL: -