Job Reference: FRS57449
Job Duration:
Start date: ASAP
Description:
The Role
My client, a well-established secondary school based in Dublin 4, is urgently seeking an experiencedsecretary to join their team. This is a full time, permanent, office-based position.
As the School Secretary, you will be an integral part of the school community and manage the office in a welcoming and professional manner whilst conducting secretarial and administrative duties consistent with the role. You will also provide personal assistance to the school Principal.Tasks & Duties (this list is non-exhaustive)
* Responsibility for all incoming school admissions.
* Organising, maintaining, and updating school databases and filing systems to include Compass, OLCS, and PPOD.
* Dealing with and completing requests in relation to Department of Education.
* Maintaining up-to-date filing systems both manual and electronic.* Preparing documents and presentations for Board of Management meetings.
* Making copies of correspondence and other printedmaterial and ensuring that the filing system of the school is up to date and GDPR compliant (including identification of files for shredding and archiving etc.).
* Routing, and distributing incoming mail and other material, and preparing answers to routine letters with instruction.
* Dealing with phone, email, and onsite queries from parents, staff, students, and others.
* Diary management.
* Administrating leave for staff and ancillary staff and maintaining records of same.
* Monitoring student punctuality and attendance through the School Administration System (Compass).
* Organisation of events and conferences.
* Preparation of programmes for various school activities.
* Occasional cover of reception as required.
Knowledge, Experience & Qualifications
* Excellent organisation and communication skills.
* Excellent computer skills and knowledge ofMS Office.
* Ability to work on own initiative as well as part of a team.
* Knowledge of school administration systems wouldbe useful but not a requirement as comprehensive training will be provided.
* The appointment is subject to Garda Vetting andthe successful candidate will be required to undertake TUSLA Child Protection Training.
Industry: Education and Training
Salary: €13 - €20 per hour
Salary Benefits:
Vacancy Type: Permanent
Job Skills: school secretary, personal assistant, ms office suite, time management, discretion, organisation
Contact Name: Sabrina Carroll
Website: -
Direct Application URL: -