Job Reference: FRS57353
Job Duration: 6 Months
Start date: ASAP
Description:
The Role
My client, a not-for-profit organisation based in Blanchardstown, Dublin 15 is seeking an experienced Administrator to join their Corporate Services Department. This is a full time, office-based, 6-month fixedterm contract.
Working within the Property Services department, you will provide a range of support within the Property Services team and the wider organisation. You will be responsible for the smooth running of all area's including office administration, repairs, property servicing and communication with tenants.
Tasks & Duties
* Corporate Services Administration
* Assist the CEO and the Corporate Services team with a range of general administrative tasks.
* Assist in the production of documents and materials (to include typing, scanning, photocopying, presentations, and circulars) for the organisation.* Proof-reading company documents, statements, and reports.
* Drafting communications to respond to enquiries by phone, post,email or in person.
* Making bookings for events, travel and accommodation as required.
* Manage internal and external roombookings.
* Organise refreshments for staff meetings and events.
* Greet, assist and/or direct visitors to the office.
* General document management and filing.
* Management of stationery and office supplies for all offices
* Facilities Administration
* Manage contracts with service providers for head office and additional regional offices whilst ensuring office areas are professionally maintained, manage cleaning contracts and ensure collection of waste and recycling bins.
* Assist the Facilities Officer with the management of facilities across numerous locations to include upkeep of equipment, maintenance of facilities management logs and maintenance of premises and equipment.
* Quotations and purchase of office equipment, supplies andservices per company procedures.
* Ensure office areas are professionally maintained and manage cleaning contracts includingensuring collection of waste and recycling bins.
Knowledge, Experience & Qualifications
* Third level degree orsufficient evidence of qualifications relevant to the role.
* A minimum of 2 years' experience in a busy office environment and working with various stakeholders.
* High level of proficiency in MS Office Suite.
* Experience of minute taking at meetings.
* Strong ability to plan, organise and prioritise workload and take ownership of duties.
* Experience in diary management.
* Full clean drivers license with access to own vehicle.
* Experience working in the housing/community/not-for-profit sector is desirable.
* Only candidates currently residing in Ireland with full working rights will be considered for this role.
Industry: Not for Profit and Charities
Salary: €33000 - €43000 per annum
Salary Benefits:
Vacancy Type: Contract
Job Skills: administration, reporting, auditing, customer service, data input, facilities management, file management
Contact Name: Sabrina Carroll
Website: -
Direct Application URL: -